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Sales, Swaps, Auction & Approvals/Approvals Disc. : Any chance to recover old Approval book titles?

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cougar
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30 Sep 2019
12:12:55am

Auctions - Approvals
I am putting together an order that goes way back. One of my approval books is now not visible and I have no idea what stamps it contained.

Luckily it is only six 5 cent stamps I have to account for, but my client may be a bit disappointed with how I handle things.

So is there a way to at least see the title of an already deleted approvals book? This may help me to actually locate the stamps.
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cardstamp
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30 Sep 2019
10:03:50am

Approvals
re: Any chance to recover old Approval book titles?

I know when you look at the stamps you sold (VIEW SOLD LOTS) and select the 365 days - you can click on the item # (LOT #) and it will bring up the page of the approval book that the item belongs to. I just did it for a stamp that goes back about 11 months ago and the book has been closed for a long time. I guess if the sold stamps go back longer than 365 fays this will not work.

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cougar
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30 Sep 2019
06:21:39pm

Auctions - Approvals
re: Any chance to recover old Approval book titles?

In my case, the 365 day window helps me to only see the category the book was listed under.
It is from December 2018.

Not a big problem. I have at least one other client with an old score. Let's see how it works out with him.Blushing

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Jansimon
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01 Oct 2019
04:44:57am

Approvals
re: Any chance to recover old Approval book titles?

it is a problem I have ran into as well. In a few cases I was able to solve it because I kept a list with the sales per approval book, including a description of the book's title and number, as well as the date I put it online. With that I could backtrack to the scans, which I have all kept (for 5 years of approvals, that's a lot of scans!) and find out which stamps had been sold.

Today, I try to do things differently. I take out the stamps as soon as possible and put them in a glassine envelope with the buyer's name on it. That also makes it easier when the buyer wants to have his invoice, or I decide it is time for invoices.

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Brechinite
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Neddie Seagoon from The Telegoons
01 Oct 2019
10:10:00am

Auctions - Approvals
re: Any chance to recover old Approval book titles?

Quote:

" I take out the stamps as soon as possible and put them in a glassine envelope with the buyer's name on it. "




I then put it into an A4 plastic pocket, along with a copy of the invoice. If the buyer purchases more I reopen the invoice, take a print out of the added lots, put them in the envelope and back into the plastic pocket. The plastic pockets are kept in a file in invoice number order. When the buyer pays, their envelope is then packed and shipped. The payment sheet from paypal is printed and put in the plastic pocket. The proof of postage slip from the post office is put in the plastic pocket. I then have a complete record of the transaction(s). Once the transaction is complete the plastic pocket is then transferred to another file.
It sounds complicated and long winded but it works for me.



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cardstamp
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01 Oct 2019
11:01:43am

Approvals
re: Any chance to recover old Approval book titles?

When I use the view sold lots and click on the lot # - I see a picture of the entire approval book page - even if the book was closed many months ago. Not just the category - the actual page of the book is shown - so I can see the title of the book from the page shown. I assume it is designed that way - I do not think I have "special" powers ! Steve

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cougar
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02 Oct 2019
02:41:45pm

Auctions - Approvals
re: Any chance to recover old Approval book titles?

Steve, I think you are lucky your book wasn't deleted.

I use the approach Jan-Simon suggested with going by dates and digging out scans from my computer but it is not very bulletproof.

Jan-Simon, I now wonder how many of your stamps I will be able to recover. I will pack the orders tonight.

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sheepshanks
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02 Oct 2019
03:27:51pm
re: Any chance to recover old Approval book titles?

Just a thought but could the buyer not dig out the emails from Stamporama that advise of each days purchase? May give you some idea of what/where to look.

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Jansimon
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03 Oct 2019
11:03:24am

Approvals
re: Any chance to recover old Approval book titles?

Quote:

"Jan-Simon, I now wonder how many of your stamps I will be able to recover. I will pack the orders tonight."



LOL, I had no idea I was actually one of the cases involved here. Never mind if they cannot be recovered, it is as it is. I have had to learn the best way to handle this by bumping my head against the wall a couple of times too.

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cougar
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03 Oct 2019
10:46:08pm

Auctions - Approvals
re: Any chance to recover old Approval book titles?

Jan-Simon, your order came out cleanly without any hiccups.
I will send you a message.

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Soundcrest
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09 Oct 2019
07:46:21am

Auctions - Approvals
re: Any chance to recover old Approval book titles?

Wait a second. I THOUGHT the whole issue with closing books and shutting them down automatically was due to the fact that the images were taking up too much space on the server. How can these images still be recovered if the books are being closed? While I can understand a month or so delay in image deletion, this seems like a much longer period of time for closed book images to stay on the server. Why not just keep the books open?

Greg

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michael78651
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SOR Auctioneer
09 Oct 2019
09:46:21am
re: Any chance to recover old Approval book titles?

The automatic approval book closure is to close non-performing (no sales) books, not to clear space on the server.

To clear space on the server, a separate clean-up routine runs and removes images not just from the approval books, but from the auctions as well. Prior to creation of that routine, images from sold items were not removed.

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